As a real estate administrative assistant, articulating the extent of your diverse skill set and experience on a resume can be particularly challenging. Our guide offers detailed strategies and examples to help you effectively showcase your talents and make a lasting impression on potential employers.
- Real estate administrative assistant resumes that are tailored to the role are more likely to catch recruiters' attention.
- Most sought-out real estate administrative assistant skills that should make your resume.
- Styling the layout of your professional resume: take a page from real estate administrative assistant resume examples.
How to write about your real estate administrative assistant achievements in various resume sections (e.g. summary, experience, and education).
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Creating the best real estate administrative assistant resume format: four simple steps
The most appropriate real estate administrative assistant resume format is defined by precision and a systematic approach. What is more, it should reflect upon how your application will be assessed by recruiters. That is why we've gathered four of the most vital elements to keep in mind when designing your resume:
- It's all about presenting how your experience or skills align with the job. Use the reverse-chronological resume format , if your expertise is relevant to the real estate administrative assistant role. Otherwise, select the functional skill-based resume format or the hybrid resume format to shift the focus to your skill set.
- Resume header - make sure you've filled out all relevant (and correct) information, like your contact details and link to your portfolio.
- Resume length - unless you've over a decade of applicable expertise in the field, stick with a one-page resume format. If you'd like to present more of your professional experience, go up to two pages.
- Resume file - submit your real estate administrative assistant resume in a PDF format to ensure all information stays in the same place.
Keep in mind the market you’re applying to – a Canadian resume, for instance, might have a unique layout.
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PRO TIP
Highlight any significant extracurricular activities that demonstrate valuable skills or leadership.
The key to your real estate administrative assistant job-winning resume - present your expertise with these sections:
- A header to make your resume more scannable
- Snapshot of who you are as a professional with your resume soft skills, achievements, and summary or objective
- Job advert keywords in the skills section of your resume
- Resume experience quantifying your past job successes with metrics
- A relevant education, certification, and technical sills section to provide background to your technological/software capabilities
What recruiters want to see on your resume:
- Proficiency in real estate software (e.g. MLS, Top Producer, and real estate CRM platforms)
- Experience with transaction coordination and document management
- Understanding of real estate terminology and processes
- Strong organizational skills and attention to detail for managing listings and client databases
- Excellent communication and customer service abilities to liaise with clients, agents, and other stakeholders
The real estate administrative assistant resume experience section: a roadmap to your expertise
The resume experience section provides you with an opportunity to tell your professional narrative.
Recruiters, reading between the lines of your resume, use the experience section to better understand your unique skill set, accomplishments, and what unique value you bring about.
Discover five quick steps on how to write your experience section:
- Curate only relevant experience items to the role and include the company, description, and dates; all followed by up to six bullets per experience item;
- Each experience item should feature tangible results of your actions - if you can include a number or percent, this will further highlight your aptitude;
- If you've received any managerial or customer feedback, use short excerpts of it as further social proof of your technical or people skills;
- Make sure you're using the appropriate verb tense when listing your responsibilities;
- Within the description for each role, you could summarize your most noteworthy and relevant achievements.
Now, take note of how a real-world real estate administrative assistant professional received opportunities at industry leaders with these resume experience sections:
- Managed a portfolio of 50+ properties, overseeing all administrative tasks, including scheduling, coordination, and client communication, which improved operational efficiency by 20%.
- Implemented a new document management system, transitioning to digital files and reducing paper usage by 35%, which streamlined the workflow and saved on office expenses.
- Coordinated with sales agents to create comprehensive property listings and sales materials, contributing to a 15% increase in properties sold year-over-year.
- Created and maintained a database of client information which allowed for more targeted marketing campaigns and a 10% growth in client acquisition.
- Assisted in the preparation of market analysis reports, providing accurate data that supported strategic decision-making and helped maintain a competitive edge in the local real estate market.
- Developed organizational systems for real estate transaction documentation, significantly improving the traceability of critical documents and reducing processing time by 25%.
- Managed quarterly budgeting for marketing expenditures, resulting in a more efficient allocation of funds and a 5% reduction in unnecessary spending.
- Facilitated communication between clients, agents, and escrow companies, ensuring smooth transactions and maintaining a 95% customer satisfaction rate.
- Organized weekly open house events, coordinating with multiple departments, which resulted in a 40% increase in foot traffic and potential buyer interest.
- Revamped the office filing system to improve ease of access to property records, client information, and transaction documents, cutting retrieval time by half.
- Supported a team of 20 real estate agents with scheduling appointments, creating information packets, and maintaining the office calendar, which increased team productivity by 30%.
- Contributed to the negotiation and finalization of 10+ real estate contracts each month by ensuring all paperwork and administrative details were accurately completed in a timely manner.
- Streamlined administrative processes by introducing cloud-based collaborative tools which enhanced team communication and reduced errors in data management.
- Liaised with property managers and vendors to schedule repairs and maintenance, ensuring all properties were kept in optimal condition and adhering to housing regulations.
- Played a pivotal role in the implementation of customer relationship management (CRM) software that increased leads tracking by 60% and improved client follow-up procedures.
- Facilitated the successful closing of 50+ real estate transactions by managing all post-contract documentation and communication with stakeholders.
- Led the transition to a new scheduling system that improved accuracy in appointment setting and reduced double bookings by 90%.
- Engaged in continuous professional development to stay updated on real estate regulations, resulting in the office's 100% compliance with state and federal laws.
- Spearheaded the development of a new client onboarding process, enhancing client experience and reducing time-to-market for new listings by an average of 15 days.
- Monitored market trends and assisted in preparing competitive analysis reports that helped inform agents' pricing strategies and increased sales by 12% annually.
- Optimized inventory management by implementing a system that tracked property showings, feedback, and offers, which reduced average time on market by 10%.
- Designed and executed a client retention strategy that improved customer loyalty and resulted in a 25% increase in repeat buyer transactions.
- Established and maintained strong relationships with external stakeholders, including attorneys, title companies, and home inspectors, to ensure efficient and timely closings.
- Identified bottlenecks in the contract-to-close process and executed process improvements, reducing average contract-to-close time by 18%.
- Coordinated complex calendar management for the brokerage's top-producing agent, allowing them to increase client-facing time by 40%.
- Conducted comprehensive research on property titles, zoning laws, and due diligence for new listings, safeguarding the brokerage against potential legal issues.
- Organized and managed the launch of a new luxury property line which captured a premium market segment and increased annual revenue by 8%.
- Collaborated with marketing to produce high-quality listing presentations and promotional materials that contributed to a 20% uplift in listing engagement.
- Handled complex transaction management for both domestic and international clients, emphasizing accuracy and attention to detail in high-stakes negotiations.
- Ensured seamless operations during office renovations by setting up temporary workspaces and maintaining high productivity, with zero downtime.
The following content includes information from "O*NET OnLine" by the U.S. Department of Labor, Employment and Training Administration (USDOL/ETA). Used under the CC BY 4.0 license. The data represents the top responsibilities present on the task lists for real estate administrative assistant professionals.
Top Responsibilities for Real Estate Administrative Assistant:
- Answer telephones and give information to callers, take messages, or transfer calls to appropriate individuals.
- Greet visitors or callers and handle their inquiries or direct them to the appropriate persons according to their needs.
- Create, maintain, and enter information into databases.
- Use computers for various applications, such as database management or word processing.
- Operate office equipment, such as fax machines, copiers, or phone systems and arrange for repairs when equipment malfunctions.
- Set up and manage paper or electronic filing systems, recording information, updating paperwork, or maintaining documents, such as attendance records, correspondence, or other material.
- Operate electronic mail systems and coordinate the flow of information, internally or with other organizations.
- Schedule and confirm appointments for clients, customers, or supervisors.
- Maintain scheduling and event calendars.
- Compose, type, and distribute meeting notes, routine correspondence, or reports, such as presentations or expense, statistical, or monthly reports.
Quantifying impact on your resume
- Include the number of real estate listings managed weekly to display organizational skills and workload capacity.
- Specify the percentage of successful transactions that you've helped to close, showing effectiveness and contributions to sales.
- Mention the exact number of contract documents prepared to demonstrate attention to detail and experience with legal paperwork.
- Quantify the reduction in time taken for administrative processes due to efficiency improvements you've implemented.
- Detail the number of customer inquiries handled daily to illustrate communication skills and customer service ability.
- Report the volume of data you've entered or managed, indicating proficiency in data management and software use.
- State the amount of cross-departmental coordination tasks performed to highlight teamwork and multitasking skills.
- Include the percentage increase in client satisfaction or retention as a result of your administrative support and customer relations.
Action verbs for your real estate administrative assistant resume
No relevant experience - what to feature instead
Suppose you're new to the job market or considering a switch in industry or niche. In such cases, it's common to have limited standard professional experience. However, this isn't a cause for concern. You can still craft an impressive real estate administrative assistant resume by emphasizing other sections, showing why you're a great fit for the role:
- Emphasize your educational background and extracurricular activities to demonstrate your industry knowledge;
- Replace the typical experience section with internships or temporary jobs where you've gained relevant skills and expertise;
- Highlight your unique skill set, encompassing both technological and personal abilities;
- Showcase transferable skills acquired throughout your life and work experiences so far.
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PRO TIP
If you happen to have some basic certificates, don't invest too much of your real estate administrative assistant resume real estate in them. Instead, list them within the skills section or as part of your relevant experience. This way you'd ensure you meet all job requirements while dedicating your certificates to only the most in-demand certification across the industry.
Shining a light on your real estate administrative assistant hard skills and soft skills
To win recruiters over, you must really have a breadth of skill set presented and supported within your real estate administrative assistant resume.
On hiring managers' checklists, you'd initially discover hard or technical skills. Those are the technology (and software) that help you perform on the job. Hard skills are easy to quantify via your education, certificates, and on-the-job success.
Another main criterion recruiters are always assessing your real estate administrative assistant resume on is soft skills. That is your ability to communicate, adapt, and grow in new environments. Soft skills are a bit harder to measure, as they are gained both thanks to your personal and professional experience.
Showcase you have the ideal skill set for the role by:
- Dedicating both a skills box (for your technical capabilities) and an achievements or strengths section (to detail your personal skills).
- When listing your skills, be specific about your hard skills (name the precise technology you're able to use) and soft skills (aim to always demonstrate what the outcomes were).
- Avoid listing overused cliches in the skills section (e.g. Microsoft Office and Communication), unless they're otherwise specified as prominent for the role.
- Select up to ten skills which should be defined via various sections in your resume skills sidebar (e.g. a technical skills box, industry expertise box with sliders, strengths section with bullets).
Spice up your resume with leading technical and people skills, that'd help you get noticed by recruiters.
Top skills for your real estate administrative assistant resume:
Real Estate CRM Software
Microsoft Office Suite
Listing Management Systems
Document Management Software
Email Marketing Tools
Data Entry Software
Accounting Software
Property Management Software
Scheduling Software
Virtual Tour Software
Communication
Organization
Time Management
Attention to Detail
Customer Service
Problem Solving
Teamwork
Adaptability
Multitasking
Confidentiality
Next, you will find information on the top technologies for real estate administrative assistant professonals from "O*NET OnLine" by the U.S. Department of Labor, Employment and Training Administration (USDOL/ETA). Used under the CC BY 4.0 license.
Top technologies for Real Estate Administrative Assistant’s resume:
- Microsoft Dynamics
- Oracle PeopleSoft
- Blackboard software
- Yardi software
- Cisco Webex
- Zoom
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If you happen to have plenty of certificates, select the ones that are most applicable and sought-after across the industry. Organize them by relevance to the role you're applying for.
Qualifying your relevant certifications and education on your real estate administrative assistant resume
In recent times, employers have started to favor more and more candidates who have the "right" skill alignment, instead of the "right" education.
But this doesn't mean that recruiters don't care about your certifications .
Dedicate some space on your resume to list degrees and certificates by:
- Including start and end dates to show your time dedication to the industry
- Adding credibility with the institutions' names
- Prioritizing your latest certificates towards the top, hinting at the fact that you're always staying on top of innovations
- If you decide on providing further information, focus on the actual outcomes of your education: the skills you've obtained
If you happen to have a degree or certificate that is irrelevant to the job, you may leave it out.
Some of the most popular certificates for your resume include:
The top 5 certifications for your real estate administrative assistant resume:
- Certified Administrative Professional (CAP) - International Association of Administrative Professionals
- Accredited Legal Professional (ALP) - NALS…the association for legal professionals
- Certified Real Estate Assistant (CREA) - Real Estate Assistant Association
- Organizational Management Specialist (OMS) - International Association of Administrative Professionals
- Microsoft Office Specialist (MOS) - Microsoft
The content below includes information from "O*NET OnLine" by the U.S. Department of Labor, Employment and Training Administration (USDOL/ETA). Used under the CC BY 4.0 license. The data represents the top associations for real estate administrative assistant professionals.
Top US associations for a Real Estate Administrative Assistant professional
- American Federation of State, County and Municipal Employees, AFL-CIO
- International Association of Administrative Professionals
- International Association of Women
- International Virtual Assistants Association
- National Association for Legal Support Professionals
PRO TIP
Listing your relevant degrees or certificates on your real estate administrative assistant resume is a win-win situation. Not only does it hint at your technical capabilities in the industry, but an array of soft skills, like perseverance, adaptability, and motivation.
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Which one to use: a resume summary or a resume objective?
The real estate administrative assistant resume summary or objective serves as a good introduction to your experience for recruiters.
Have you ever wondered which one (the summary or objective) will be more appropriate for your real estate administrative assistant resume?
- If you are a less experienced professional, write a resume objective statement. The objective is about three sentences long and provides recruiters with information about your career goals, strengths, and achievements . It should basically denote how you see yourself in this particular role, and what is your relevant experience and/or know-how;
- If you happen to have plenty of relevant experience, select your most impressive achievements for your resume summary. The summary is no longer than five sentences and serves as a storytelling instrument - highlighting your greatest career wins . Don't forget to align your summary with the job requirements to ensure your resume stays relevant to the role.
Read on for more information and examples of resume summaries and objectives from real world professionals.
Resume summaries for a real estate administrative assistant job
- Resolute administrative assistant with 5 years of direct real estate support experience, proficient in transaction coordination, client communication, and document management. Achieved a 30% improvement in office efficiency at ABC Realty by implementing a new organization system.
- Dedicated professional with a decade of managerial experience in the hospitality industry, now seeking to apply strong organizational and customer service skills to the real estate sector. Recognized for increasing guest satisfaction rates by 40% at the Grand Hotel through exceptional service delivery and team leadership.
- Eager to leverage proven executive assistant expertise, honed over 7 years in fast-paced tech companies, towards fostering seamless operations in a dynamic real estate office. Notably enhanced executive productivity by 25% through the introduction of advanced scheduling and communication tools at TechGenius Solutions.
- Former marketing coordinator with a strong background in project management and brand promotion, aiming to transition into real estate administration by capitalizing on 8 years of experience crafting high-impact campaigns. Spearheaded a product launch that resulted in a record-breaking sales increase of 50% in the first quarter.
- Seeking to utilize an enthusiastic disposition and keen learning abilities in stepping into a real estate administrative role. Possesses a strong foundation in customer service and a passion for community development, aiming to support an office environment where client satisfaction is the top priority.
- Aspires to begin a career in real estate administration, bringing to the table exceptional organizational skills, attention to detail, and a commitment to professional growth. Motivated by the prospect of enhancing client experiences and contributing positively to the operational success of a reputable real estate office.
Average salary info by state in the US for real estate administrative assistant professionals
Local salary info for Real Estate Administrative Assistant.” Source: My Next Move, National Center for O*NET Development. Accessed 10/15/2024
| State | Average Salary (in USD) |
|---|---|
| US National Average | $44,280 |
| California (CA) | $50,220 |
| Texas (TX) | $40,440 |
| Florida (FL) | $40,570 |
| New York (NY) | $47,960 |
| Pennsylvania (PA) | $42,010 |
| Illinois (IL) | $45,920 |
| Ohio (OH) | $42,360 |
| Georgia (GA) | $37,990 |
| North Carolina (NC) | $42,140 |
| Michigan (MI) | $42,710 |
What else can you add to your real estate administrative assistant resume
What most candidates don't realize is that their real estate administrative assistant resumes should be tailored both for the job and their own skillset and personality.
To achieve this balance between professional and personal traits, you can add various other sections across your resume.
Your potential employers may be impressed by your:
- Awards - spotlight any industry-specific achievements and recognitions that have paved your path to success;
- Languages - dedicate some space on your real estate administrative assistant resume to list your multilingual capabilities, alongside your proficiency level;
- Publications - with links and descriptions to both professional and academic ones, relevant to the role;
- Your prioritization framework - include a "My Time" pie chart, that shows how you spend your at-work and free time, would serve to further backup your organization skill set.
Key takeaways
Writing your real estate administrative assistant resume can be a structured and simple experience, once you better understand the organization's requirements for the role you're applying to. To sum up, we'd like to remind you to:
- Always select which experiences, skills, and achievements to feature on your resume based on relevancy to the role;
- In your resume summary, ensure you've cherry-picked your top achievements and matched them with the job ad's skills;
- Submit your real estate administrative assistant resume as a one or two-page long document at the most, in a PDF format;
- Select industry leading certifications and list your higher education to highlight you have the basis for technical know-how;
- Quantify your people's skills through various resume sections (e.g. Strengths, Hobbies and interests, etc.) to show recruiters how your profile aligns with the organizational culture.
